Calendar Privacy — How to Hide Your External Calendar Event Details

Calendar Privacy — How to Hide Your External Calendar Event Details

Overview

This article explains how to enable Calendar Privacy so that other Horizon users see "[PRIVATE]" instead of your external calendar event details. Both users and admins can control this setting.

What Calendar Privacy Does

When Calendar Privacy is enabled for a user, other users viewing their calendar will see [PRIVATE] instead of event details for external calendar events (Microsoft 365, Google Workspace). The event owner always sees their own full details regardless of this setting.

FieldWhat Others See
Title[PRIVATE]
LocationHidden
OrganizerHidden
Meeting LinkHidden
Busy/Free StatusStill visible
All-Day FlagStill visible

Note: This setting only hides events synced from your external calendar (Microsoft 365 or Google Workspace). Events created directly in Horizon are not affected.

Option A: Set It Yourself (Profile)

  1. Click your avatar or name in the top-right corner of Horizon to open your Profile page.
  2. Scroll down to the Calendar Privacy section.
  3. Toggle Hide my calendar event details from others on or off.
  4. Click Save.

Option B: Admin Sets It for a User

  1. In the Admin Panel, go to Users.
  2. Find and open the user you want to update.
  3. Click Edit.
  4. Scroll to the Calendar Privacy section.
  5. Toggle Hide external calendar details on or off.
  6. Click Save.

Admins can also set this toggle when creating a new user.

Result

When enabled, other users viewing this person's calendar see "[PRIVATE]" for external calendar event titles, and location/organizer/meeting link details are hidden. The user themselves always see their own full event details.

Related Articles